ABOUT YOU, THE VENDOR

Please attach a photo of yourself/your business & logo that we may use on Social Media and our Website

Social Pages

If you would like morSingle Linee exposure, please include the full URL link to your social media pages.

Acceptance Terms:

Selected vendors will receive an acceptance email and an invoice for their booth. Once booth fees have been paid, the vendor will be announced and listed on our social media and website. Please read through our terms/conditions and our cancellation policy.

Booth Specifics:

All booths will include a 8ft table with black table clothes and 2 chairs. If black does not go with your aesthetic you will need to provide your own table cloth. All tables must be covered. Booth assignments are made on a first-come, first served basis and are not guaranteed until payment is received. No one selected spot is guaranteed, as we put vendors in spots that work best with the flow and keep two of the same category vendors in different spaces. We will not be moving booths the morning of setup. NO EXCEPTIONS!

Cancellation Policy:

Due to limited space, we cannot offer refunds due to cancellations, unless Bartlesville Wedding Association is the one to cancel the vendor.

Vendor Guidelines

1. BWA Members must have their applications submitted no later than December 31, 2026.

2. Payment must be received by January 15, 2027. There will be NO EXCEPTIONS. Space is limited and will be given on a first-come, first- serve basis.

3. Information supplied on the application form will be used on the vendor list and posted on the website and/or social media. If your business is out of your home and you do not want the information posted publicly, please send us an email to [email protected] and include what information you do not want us to publish.

4. Due to limited available space, we reserve the right to limit the number of vendors in each category.

5. Any and all damages to the venue that is specific to a vendor are at the expense of the vendor.

6. All decorations, sound/electrical equipment or supplies must be provided by the vendor.

7. All Wedding Show vendors and their employees must confine their activities to their exhibit space. Handouts, including literature, giveaways and promotional materials, may be distributed from your space ONLY. These items may not be distributed in the aisles, parking lot or other booth spaces.

8. All vendors must limit noise to an acceptable level. Acceptable level is defined as low enough that two people 8 ft away from space can speak without having to raise their voices beyond a normal conversation level.

9. Exhibit space will NOT be reserved without payment.

10. It is the responsibility of the vendor to provide artwork, i.e.: logos for print materials by the deadline. Any items received after the deadline, even with payment, are NOT guaranteed inclusion. There will be no refunds for failure to provide artwork nor will your artwork be pulled from your website or social media for you.

11. You may begin unloading your booth items at the specified times before the show opens. Please DO NOT break down your booth until close of the event.

12. Please provide appropriate visible signage at your booth so that it is easily identifiable.

13. Promotion of business/products for non-vendors is strictly prohibited.

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