PLAN YOUR PERFECT DAY AT THE 2027 WEDDING SHOW

BARTLESVILLE WEDDING ASSOCIATION

MEMBERSHIP TERMS, CODE OF ETHICS, AND RULES

Effective October 9, 2026

These Membership Terms, Code of Ethics, and Rules (“Terms”) govern applications for and participation in the Bartlesville Wedding Association (“BWA”).

By submitting a membership application, an applicant confirms that the information provided is accurate and agrees that, if accepted as a member, the applicant and its representatives will follow these Terms.

Submitting an application does not guarantee acceptance. Membership begins only after BWA approves the application and receives the applicable membership dues.

1. ELIGIBILITY AND APPLICATION REVIEW

Membership is available to businesses and professionals that serve the wedding community in Bartlesville and the surrounding area and that satisfy BWA’s current membership standards.

Applicants must provide complete and accurate information concerning their business, services, experience, licenses, service area, and professional affiliations.

BWA may request additional information and may approve or decline an application in its reasonable discretion to protect the integrity and purposes of the association.

BWA will notify an applicant after the board completes its review. Approved applicants will receive an invoice for membership dues.

2. MEMBERSHIP TERM, DUES, AND RENEWAL

Annual membership dues are currently $100 for a 12-month membership term.

BWA may change dues for future terms by providing notice before renewal.

Membership begins when BWA accepts the application and receives full payment.

Before the end of the membership term, BWA may send the member a renewal notice or invoice. A membership is renewed when the member pays the renewal invoice or separately authorizes payment for the new term.

Submitting a membership application does not authorize BWA to automatically charge a payment method for future renewals.

If BWA later offers automatic payments, the renewal amount, timing, cancellation procedure, and authorization will be presented separately before enrollment.

A member may decline renewal or request cancellation by emailing [email protected].

Cancellation stops future membership terms but does not ordinarily create a refund for a membership term that has already begun. BWA may approve exceptions in its discretion or when required by law.

3. MEMBERSHIP BENEFITS

Membership benefits may include:

A wedding-professional profile in the BWA directory
Opportunities for networking, education, and association activities
Eligibility for member promotional features
Information about participation in the Bartlesville Wedding Show
Access to other benefits announced by BWA

Benefits, event eligibility, promotional opportunities, and schedules may change.

Membership does not guarantee referrals, bookings, revenue, event placement, search position, social-media coverage, or any particular business result.

4. MEMBER DIRECTORY AND PROMOTIONAL CONTENT

Members authorize BWA to use the business name, logo, approved photographs, business description, business contact information, website, and social-media links supplied by the member to create a directory profile and promote BWA and its members.

The member represents that it owns or has permission to use all submitted content and that BWA’s permitted use will not infringe another person’s rights.

Members must promptly notify BWA of inaccurate or outdated information.

BWA may edit submitted content for length, formatting, spelling, accessibility, or consistency without materially changing its meaning.

BWA may remove content that is inaccurate, unlawful, misleading, offensive, technically harmful, or inconsistent with these Terms.

5. CODE OF ETHICS

Each member agrees that it will:

Represent its qualifications, experience, services, availability, pricing, and policies accurately.
Conduct itself professionally and avoid behavior that could reasonably discredit the wedding profession or BWA.
Make a sincere effort to understand each client’s needs and expectations.
Explain services, pricing, policies, deposits, and material limitations clearly so clients can make informed decisions.
Use written agreements when appropriate and honor contractual commitments.
Protect confidential information entrusted by clients, applicants, members, and other wedding professionals.
Treat clients, members, applicants, and other professionals with courtesy, dignity, fairness, and respect.
Provide only services it is qualified and legally permitted to perform.
Make a reasonable effort to recommend a qualified BWA member when unable to fulfill a request, when doing so is appropriate and in the client’s interest.
Avoid fraud, deception, unfair business practices, harassment, and conduct that harms clients or the profession.
Comply with applicable laws prohibiting discrimination, including discrimination based on race, color, religion or creed, sex, age, disability, national origin, or any other status protected by applicable law.
Cooperate honestly with BWA concerning a complaint, membership review, or directory correction.

6. LICENSES, INSURANCE, AND LEGAL COMPLIANCE

Members are responsible for obtaining and maintaining every license, permit, registration, certification, and insurance policy required for their businesses and services.

Membership is not an endorsement, license, certification, warranty, or verification by BWA.

Members must comply with applicable federal, state, and local laws, event rules, health and safety requirements, advertising requirements, and contractual obligations.

7. BWA NAME AND LOGO

While membership is active and in good standing, a member may use an official BWA member logo supplied by BWA on the member’s website, advertising, letterhead, business cards, and signage.

The BWA name and logo may not be altered, used deceptively, used to imply that BWA guarantees the member’s services, or used after membership ends.

All ownership rights in the BWA name and logo remain with BWA.

8. COMPLAINTS, REVIEW, SUSPENSION, AND TERMINATION

BWA may review conduct that may violate these Terms or harm BWA, its members, clients, or the public.

When reasonably practical, BWA will notify the member of the concern and provide an opportunity to respond before a final termination decision.

BWA may correct or remove a directory listing, restrict benefits, suspend membership, decline renewal, or terminate membership for reasons including:

Material falsehoods or omissions in an application or directory profile
Failure to pay dues or other amounts when due
Loss of a required license or legal authority to operate
A serious or repeated violation of the Code of Ethics
Fraud, unlawful conduct, harassment, or conduct presenting a safety risk
Misuse of the BWA name or logo
Another material violation of these Terms

BWA may act immediately when reasonably necessary to protect clients, members, the public, or the association.

Dues are not refundable following suspension or termination except when BWA determines otherwise or applicable law requires a refund.

9. RETURNED PAYMENTS

BWA may charge a $40 returned-payment fee when a check or other payment is returned or dishonored, to the extent permitted by law.

The member remains responsible for the original amount and any permitted fee.

10. EVENTS AND THIRD-PARTY SERVICES

Membership does not automatically include admission to, booth space at, sponsorship of, or participation in the Bartlesville Wedding Show or another event.

Separate applications, fees, deadlines, venue rules, and agreements may apply.

BWA may link to or work with event platforms, member websites, social-media services, and other third parties. Those services operate under their own terms and policies.

11. DISCLAIMER AND LIMITATION

BWA provides association benefits, directory services, information, and opportunities on an “as available” basis.

To the extent permitted by law, BWA does not guarantee the conduct, availability, work, pricing, licensing, insurance, or performance of any member, applicant, venue, event participant, or third party.

To the extent permitted by law, BWA will not be liable for indirect, incidental, special, consequential, exemplary, or punitive damages arising from membership, a directory listing, an event, a referral, or a third-party interaction.

Nothing in these Terms limits a right or remedy that cannot lawfully be limited.

12. PRIVACY

BWA handles application, member, directory, website, and communications information as described in the BWA Privacy Policy.

The Privacy Policy is incorporated into these Terms by reference.

13. CHANGES TO THESE TERMS

BWA may update these Terms prospectively to reflect changes in membership benefits, association operations, or legal requirements.

BWA will post the revised Terms and update the effective date.

Material changes affecting an active paid term will be communicated by an appropriate method and will apply as permitted by law.

14. GOVERNING LAW AND SEVERABILITY

These Terms are governed by the laws of the State of Oklahoma, without regard to conflict-of-law principles.

Any provision found unenforceable will be limited or removed only to the extent necessary. The remaining provisions will continue in effect.

15. CONTACT BWA